2003 AGM Minutes

MINUTES of the annual general meeting of members of Canadian Internet Registration Authority held at the Centre Sheraton, Montreal on June 25, 2003 , at 1:00 p.m.

1. Call to Order and Approval of the Agenda: Maureen Cubberley, the Chair of CIRA, called the meeting to order and acted as chair of the meeting, and Paul Andersen, Secretary of CIRA, acted as secretary of the meeting.

The Chair declared that notice of this meeting had been duly given to all CIRA members in good standing on May 23, 2003 in accordance with CIRA’s By-law No. 1, that there was a quorum present and that the meeting was duly constituted for the transaction of business.

It was moved by Michael Richardson, seconded by Joseph Grant and carried that the agenda for the 2003 Annual General Meeting distributed with the notice of the meeting be approved.

2. 2002 AGM Minutes: There being no corrections or additions to the minutes of the Annual General Meeting held on May 28, 2002 , the Chair noted that the minutes stood as approved. Moved by Cybele Negris and seconded by Paul Ranjeani, motion carried.

3. Report of the Board of Directors: The Chair delivered the report of CIRA’s Board on key achievements and activities since the last annual meeting which included: the growth of the registry, price reduction, completion of a system review with Registrars, participation in ICANN’s Country Code Name Support Organization, the WHOIS architecture, and hosting of ICANN’s June 2003 meeting.

4. Report of the President: Bernard Turcotte, CIRA’s President, reported on the growth of the Registry, how an increasing number of Canadian businesses and individuals are making the dot-ca Internet domain names their first choice.

5. Report of the Treasurer (financial statements): The Treasurer, John Demco, presented the financial statements for the fiscal year ended December 31, 2002 , a copy of which was included in the AGM kit or it could be viewed on CIRA’s web site at www.cira.ca.

Members raised questions about its payment plan to UBC, CIRA’s plans for rolling out its equipment and the amount reported in its financial statements for salaries, staff training as well as hardware and software expenses.

6. Report of the Auditor: John Demco, Treasurer, delivered the Auditor’s report for the fiscal year ended December 31, 2002 .

7. Appointment of Auditors: It was moved by Jean-François Nadon, seconded by Gerald Ugrina and carried, that Kriens~Larose LLP be appointed Auditors of CIRA, to hold office until the next annual general meeting or until their successors are duly appointed and that the Board of Directors be authorized to fix the remunerations of the Auditors.

8.Amendment of By-lay No. 1: It was moved by Ken Jarvin and seconded by Cybele Negris that the modifications to the By-law No. 1 be approved, 15 abstentions, motion carried.

9. Questions from Members: A concern was raised relating to the difficulty to login to vote by some members during the Election. The President responded by saying that no problems had been reported to staff and that they would look into the matter as soon as the meeting was adjourned.

10. Adjournment: At 2:00 pm it was moved by Michael Richardson, seconded by Gerald Ugrina, and unanimously carried, that the meeting be concluded.