2004 AGM Minutes

MINUTES of the Annual General Meeting of members of Canadian Internet Registration Authority held at the Fairmont Waterfront Hotel, Vancouver on May 4, 2004 at 10:00 a.m.

1. Call to Order and Approval of the Agenda: Clyde Beattie, the Chair of CIRA, called the meeting to order and acted as chair of the meeting, and Maureen Cubberley, Secretary of CIRA, acted as secretary of the meeting.

The Chair declared that notice of this meeting had been duly given to all CIRA members in good standing on April 2, 2004 in accordance with CIRA's By-law No. 1, that there was a quorum present and that the meeting was duly constituted for the transaction of business.

It was moved by Graham Laverty, seconded by Frank Norman and carried that the agenda for the 2004 Annual General Meeting distributed with the notice of the meeting be approved.

2. 2003 AGM Minutes: There being no corrections or additions to the minutes of the Annual General Meeting held on June 25, 2003, the Chair noted that the minutes stood as approved. Moved by Robert Peden and seconded by Dan Razzelli, motion carried.

3. Report of the Board of Directors: The Chair delivered the report of CIRA's Board on the progress CIRA has made in 2003 and plans that are underway in 2004. 2003 saw a growing demand for dot-ca names, a new fiscal reserve policy, open meetings across Canada , hosting of ICANN's June 2003 meeting and the formation of the Country-Code Name Supporting Organization.

4. Report of the President: Bernard Turcotte, CIRA's President and CEO, reported on the growth of the Registry in the past year, the privacy policy and the new WHOIS policy. The President and CEO also reported on CIRA's position relative to ENUM's development and deployment in Canada ; dot-ca IDN testing and tentative implementation.

5. Report of the Treasurer (financial statements): The Treasurer, John Demco, presented the financial statements for the fiscal year ending December 31, 2003, a copy of which was included in the AGM kit or it could be viewed on CIRA's web site at www.cira.ca.

Robert Peden raised a question about the debt payment to the University of British Columbia . Does the Board have plan for the surplus of cash once the debt payment is complete? The Treasurer stated that the Board is considering and will continue to evaluate plans such as contributions to the reserve, reduce fees and domain related activities.

6. Report of the Auditor: John Demco, Treasurer, delivered the Auditor's report for the fiscal year ending December 31, 2003.

7. Appointment of Auditors: It was moved by Robert Peden, seconded by Dennis Miller and unanimously carried, that Kriens~Larose LLP be appointed Auditors of CIRA, to hold office until the next Annual General Meeting or until their successors are duly appointed and that the Board of Directors be authorized to fix the remunerations of the Auditors.

8. Questions from Members: Members raised questions about CIRA's possible participation in monitoring pop-up sites, the potential of joint advertising with .ca sites, use of the CIRA logo, the prospect of business development with registrars, the representation and involvement of CIRA at ICANN, software used by CIRA and whether CIRA controls registrars on currency conversion.

9. Adjournment: At 11:45 a.m. it was moved by Dick Hardt, seconded by Steve Smith, carried, that the meeting be concluded.