2005 AGM Minutes
MINUTES of the Annual General Meeting of members of Canadian Internet Registration Authority held at the Holiday Inn Hotel, Toronto on April 28, 2005 at 12:30 p.m.
1. Call to Order and Approval of the Agenda: Clyde Beattie, the Chair of CIRA, called the meeting to order and acted as Chair of the meeting, and Ross Rader, Secretary of CIRA, acted as Secretary of the meeting.
The Chair declared that notice of this meeting had been duly given on March 23, 2005 to all CIRA members in good standing in accordance with CIRA’s By-law No. 1, that there was a quorum present and that the meeting was duly constituted for the transaction of business.
2. 2004 AGM Minutes: There being no corrections or additions to the minutes of the Annual General Meeting held on May 4, 2004, the Chair noted that the minutes stood as approved.
3. Report of the Board of Directors: The Vice-Chair and Secretary delivered the report of CIRA’s Board of Directors and the key highlights of the 2005-2008 Strategic Plan. CIRA’s Board of Directors has maintained a national outreach program by hosting open meeting across Canada. CIRA is also representing Canadian interests in international forums through internet organizations such as ICANN and CENTR. A new draft WHOIS policy was developed following consultations with various stakeholders and a first Strategic Plan was developed outlining goals and priorities for the next three years. The Strategic Plan covers the following five themes and are supported by individual projects: 1) Registry Operations; 2) Communications; 3) Innovation; 4) Efficiency and Effectiveness; and 5) Social Responsibility.
4. Report of the President: Bernard Turcotte, CIRA’s President and CEO, reported on the growth of the Registry in the past year and the dot-ca’s market share in Canada. The President and CEO also reported on the technical standards for Internationalized Domain Names, the Registry’s technical infrastructure, CIRA’s marketing and promotional resources and an update on ENUM’s development and deployment in Canada.
5. Report of the Treasurer (financial statements): The Treasurer, John Demco, presented the financial statements for the fiscal year ending December 31, 2004, a copy of which was included in the AGM kit or it could be viewed on CIRA’s web site at www.cira.ca.
6. Report of the Auditor: John Demco, Treasurer, delivered the Auditor’s report for the fiscal year ending December 31, 2004.
7. Appointment of Auditors: It was moved by Robert Pearson, seconded by Bob Heggie, and motion carried, that Kriens~Larose LLP be appointed Auditors of CIRA, to hold office until the next Annual General Meeting or until their successors are duly appointed and that the Board of Directors be authorized to fix the remunerations of the Auditors.
8. Questions from Members: Members raised questions about the location of CIRA’s technical infrastructure, the auditors’ recommendations for improvement, the implementation status on both IDN and ENUM and the allocation of funds from CIRA to UBC as per the agreement. Other questions included the letter of intent with ICANN and CIRA’s not-for-profit status. Members also raised concern over spoofing, high jacking of domain names and the accuracy of information provided when registering a domain name.
9. Adjournment: At 2:00 p.m. it was moved by Chaitanya Kalevar, seconded by Shawn Stemmler, carried, that the meeting be concluded.